Administrator / Receptionist

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Department: Reception / Sales
Reports to: Services Manager

Role Description

  • Managing the reception phone – answer calls in a professional and timely manner, directing them to the correct person or department / talking & passing on messages.
  • Greet clients / customers / visitors upon arrival and connect them with the relevant person.
  • Provide administrative support to the Managing Director and Senior Managers and other departments as required.
  • Ordering and coordination of Office supplies / kitchen supplies / stationary / postage.
  • Keeping meeting room schedule up to date and distributing to managers on a weekly basis.
  • Manage each of the meeting rooms and ensure areas is set-up for customer site visits (includes ordering lunches and ensuring all refreshments are replenished frequently).
  • Assisting with travel bookings when & as required including; flights, hotels & car hire for any employees travelling.
  • Keep training logs & Matrix’s up to date (data input).

Required Education, Skills and Qualifications
1-2 years’ experience as an office administrator, office assistant or relevant role.

  • Outstanding communication and interpersonal abilities.
  • Self-motivated and trustworthy.
  • Excellent organisational skills.
  • Excellent knowledge of MS Office including MS Word, Excel and Outlook.
  • Powerpoint experience an advantage.
  • Confident and professional telephone manner.
  • Able to maintain confidentiality and handle matters discreetly.

This job description is neither definitive nor exhaustive. However, it should provide a clear indication of what is involved in the role of Office Administrator / Receptionist at ProSys Sampling Systems.

Job Location

This role is primarily located at the ProSys Group offices in Carrigtohill, Co. Cork. Occasional international travel to client meetings maybe required on an ad-hoc basis. Permanent, Full-Time.

To apply to the above vacancy, please send your cv to hr.admin@prosys.com. This job description is neither definitive nor exhaustive, however, it should provide a clear indication of what is involved in the role. ProSys is an equal opportunities employer.

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